Full Time

Office Admin

Date Posted: Apr 30, 2026 Melbourne, Victoria, Australia Redford Institute of Vocational Studies

Yearly: $ 65,000 - $ 50,000

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Job Detail

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Location Melbourne, Victoria, Australia

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Job Type Full Time

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Shift First Shift (Day)

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Career Level Entry Level

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Positions 1

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Experience 1 Year

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Gender No Preference

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Degree Diploma

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Posted 30d+ ago

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Job Post Expired Jun 01, 2026

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Job Description

About the Role

We are looking for a friendly, reliable, and detail-focused Administration Officer to join our team on a permanent part-time basis. This role is ideal for someone seeking long-term stability, flexibility, and a supportive team environment.

Working approx. 20–24 hours over 4 days per week, start and finish times can be negotiated to suit your lifestyle and commitments. The role comes with a 3-month probation period to ensure it’s the right fit for both you and the team.

Key Responsibilities

Customer Service & Communication
Be the first point of contact for phone and email enquiries
Provide timely and professional communication with clients
Liaise with clients regarding scheduling, job progress, and completion updates

Accounts & Bookkeeping

Assist with the setup of quotes in Xero
Create and send invoices; reconcile client payments
Enter and manage supplier invoices via Hubdoc
Maintain up-to-date and accurate financial records

Job Management & Admin Support

Set up and manage job sheets
Send completion photos and documentation to clients
File and close jobs once completed
Assist with job scheduling and workflow tracking
Maintain organised digital admin and filing systems

What We’re Looking For

Proven admin experience, ideally within a trade or service-based business
Proficiency with Xero, Hubdoc, and general office software
Friendly, professional communicator and team player
Strong attention to detail and good time management
Someone who is looking for a long-term position
Availability for a 3-month probation period

Benefits

Flexible working hours – to negotiate start and finish times to suit you.
Stable, long-term part-time position
Supportive and friendly team environment

Skills Required

Active listening

Adaptability skills

Communication Skills

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Company Overview

Redford Institute of Vocational Studies

Melbourne, Victoria, Australia

1 Current Jobs Openings

Redford College, identified by RTO Number 46188 and CRICOS Number 04247M, is a recognized educational institution committed to offering students a dynamic and distinctive learning journey.The primary goal of Redford Institute is to equip students, th... Read More